Nowadays businesses are operating with smaller and smaller margins of profit. In a competitive environment it can be incredibly important to keep general costs down. This means cutting outgoing expenses, but it also means finding the best way to provide the same serves at a lower cost. Whether you’re an employee or a small business owner, there will always be an incentive to cut costs and save time. Whether it’s to keep your bosses happy or to keep your take-home profits healthy, you should always be on the lookout for cheap and simple ways of getting the same work done. These office hacks should also be highly applicable to your whole operation. There’s no use in knowing how to save a business money and time without sharing that information with everybody.
Here are a few of the best tips that should make your office run with lower costs and increased efficiency.
A lot of time and money can be saved by using a variety of technology to telecommute. Not only can you have your employees work from home, cutting down on general office running costs and commuting time. You can also take meetings using applications such as Skype, which operates just as reliably as many other corporate applications. Sometimes it will be worth paying for Regus offices video conferencing in order to give your proceedings a professional touch. This may cost more than a free application, but it will still no doubt save you plenty on your general travel and hosting costs.
Cloud storage is a great alternative to more traditional ways of filing and administration. Using cloud storage you can have all of your files shared and synced, keeping them freely available. There are plenty of services that provide this to you either at a free or reasonable cost, and they are all worth their weight in gold. You will save a lot of time, as you no longer need to spend most of your day sending and receiving emails. You are also less likely to have two people doing the same work at the same time, making your office a more efficient and proactive place. With applications like this you will also find that you can have a more lean workforce. The position of office manager, for example, is no longer essential to the smooth running of the workplace.
In the same vein as above, it can also be a good idea to try to make your office a paperless environment. Paper itself does not cost a lot, but printing equipment and ink can be a huge cost. Add to this all of the man hours spent printing off documents, before writing all over them and then copying over to a computer. This is time wasted, which is money wasted. With cloud technology and omnipresent computing you can now afford to cut paper completely out of your office. It is also a huge promotional incentive for your company, as you can demonstrate that you operate on an environmentally friendly basis.
Apps, Apps, Apps
Have a read and research on the internet for apps which relate to business. There are plenty of apps which can facilitate the smooth running of your business, saving you time and money. No doubt when reading the above “go paperless” tip, you thought that it would be difficult to work with contracts and signatures. Well, in response to that issue there are many apps which allow you to download documents, using the touchscreen of your tablet or phone to sign. You can then upload a document, cutting out all of the difficulty of scanning and attaching documents to emails.
An app like this is just one of many ways to save you time and money in the workplace. One of these apps is a handy novelty, but in combination a number of these apps can have a huge influence on the workflow of your office. Do some research and read around, there are plenty of app guides and reviews that you can use to help you on your way.
In order to facilitate the use of all of these innovative applications and programmes you’re going to have to invest in your business. Tablets are now becoming a viable presence in many modern offices, and they can be a brilliant accompaniment to any meeting. Instead of commissioning research on basic figures, only to reconvene later you will now have all of the information on the internet at your fingertips in a moment. Tablets and laptops for your business will be a huge initial cost, but they will eventually pay for themselves. You will find that your meetings are more proactive and progressive. You can address the basic questions immediately before commissioning more work at a later date. Tablets will also inspire a more progressive philosophy in your business as a whole. They will make employees think about the best way to achieve a task with all of the resources available to them. They can be a great aspirational addition to your company’s portfolio, and one which will pay for themselves in the long run.
You should always be thinking about ways to save time and money at your place of work. As an employer you will be taking home more profit if your business can cut costs in the office. But employees have strong incentives to do the same. As an efficient and cost-cutting employee you are more likely to distinguish yourself, and therefore line yourself up for a promotion or raise. You should be ready to have a read around the best ways to save money and time. You should also recognise that saving money and time goes hand in hand with more progressive business practices. You may have to be ready to invest some time and money, but rest assured that in the long run you will see that money come back to you many times over. Be mature and thoughtful in your approach, and you’re sure to find the best choices for you.