When you’re working in the office, it always seems like the time is running down too fast. At least, it seems that way when you have a lot to get done. So, next time you are swept off your feet at work, here are the time-saving tips that you need to use.
Use an In-Tray and an Out-Tray
Having two simple and cheap trays sitting on your desk can make your life so much easier. One should be an in-tray, and the other an out-tray. You can then keep on top of all the documents and files that you need to deal with throughout the working day. When you have them in front of you, one for work that needs to be done and another for work that has been completed, you’ll save time.
Have Your Mail Scanned for You
Do you arrive at the office and then start to open the letters that you have received? Most of us do that, but how many of those letters are very important? It’s usually a complete waste of time. It’s much quicker to have your mail scanned by someone else. The scans can then be sent to you via email. When they scan snail mail for you, you won’t have to spend every morning doing it manually. It’s so much quicker and easier.
Do One Task at a Time
Many people think that by multitasking, they will save a lot of money. That is rarely ever the case though. In fact, you can often end up wasting time if you try to do too many things at once. It means that your mind is not capable of focusing on things properly. And that can lead to you taking longer than you would have done if you had simply done one task at a time. So, focus on doing each task swiftly and to the best of your ability.
Delegate or Speed Through Unimportant Tasks
There are so many dull and boring tasks that you do in the office. You should decide which of these dull tasks are least important. You can then do something about them. If you hold a high position in the business, it might be possible for you to delegate the tasks to someone else. If that’s the case, then do it. If not, you should make an effort to speed through the tasks that are unimportant. There’s no sense in spending too long on things that don’t seem vital.
Plan the Night Before
You can save so much of your time if you simply do as much of your planning the night before. That way, you will be prepared to plunge into work as soon as you arrive at your desk. You should find that you will waste a lot less time, and starting your work will feel much less daunting. It’s easy to slide right into your work when you already have a solid plan in front of you that you are able to follow. So, try it out and see how it goes for you.